Who is responsible
The Universitat Politècnica de València (UPV), NIF Q4618002B, Camí de Vera, s/n, 46022 València, Spain, through its student team Innova Physics UPV. You can reach the UPV’s data protection officer at dpd@upv.es, and the team at innovaphysicsupv@gmail.com.
What we handle, and why
| What | Why | Legal basis | How long |
|---|---|---|---|
| Your application: name, contact details, degree and answers to the form | To run the recruitment round and choose new members | Your consent, when you send the form | Until the round is decided, then deleted after six months |
| Emails you send to the team | To answer you | Your consent, when you write to us | As long as the conversation needs, then deleted after twelve months; emails that are part of an agreement with a sponsor or partner are kept while it lasts |
| Your email after a round has closed, to apply late or to hear of the next round | To consider a late application, or to tell you when the next round opens | Your consent, when you write to us | Until the next round opens, or until you ask us to remove it |
| Team cards: name, role, department, photo and, if asked for, a LinkedIn link | To show who builds ALOHA | The member’s written consent | Until the member withdraws it |
Who else handles it
- Formbricks GmbH (Germany), the form service, stores the applications on servers in Germany, under its data processing agreement.
- Google (Gmail) stores the team’s email; it may transfer data outside the EU under the EU-US Data Privacy Framework.
- GitHub (GitHub Pages) hosts the site and may log visitors’ IP addresses for security, as its own privacy statement describes.
We share your data with no one else, and never sell it.
Cookies and what your browser keeps
This website sets no cookies and has no analytics. If you press DARK, your browser remembers that choice in its own storage; it never leaves your device. The site loads no fonts, scripts or images from other servers.
Your rights
You can ask to access, correct or delete your data, to restrict or object to its use, to take it with you, and to withdraw your consent at any time. Write to dpd@upv.es or to the team, saying which right you exercise. You can also complain to the Spanish data protection authority, the AEPD, which publishes forms for each right.
The UPV’s general privacy policy also applies.